You did it!

You successfully held your Raffle. Prizes were donated, tickets were sold, the draw was well-attended, and everyone went home happy. Winners have received their rewards; your accounts have been filled with cash.

If you’ve printed your own Raffle Tickets, you’re left with something else: a big hat (or bowl, or steel drum) full of ticket stubs. With neat micro-perforations, they all detached quite easily, with clean edges, so that you could read the name and contact information of the winner.

Are you going to throw those stubs in the bin? Shred them for confetti? Use them for bookmarks?

Maybe later. If you’re clever, first, you’re going to make sure you’ve wrung every last scrap of useful information from those stubs.

You’ll want to hold onto the stubs until you’re sure your accounts balance correctly. It’s important to know how many ticket you sold and how much money you made. Even if you don’t care, the government does! Be certain the numbers work out so you can report appropriately to HMRC and to the directors your own organisation. If nothing else, you’ll want these numbers as a basis for next year’s draw.

You may also want to mine those stubs for information. You can easily create a mailing list of potential donors based on these details. It’s a smart idea to ask people if they mind being adding to the list and working out a system for marking the stubs in advance, but if you are doing legitimate charity work and need to expand your base, it’s a reasonable place to start.

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